Situation
The District Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects.
DDOT engaged Innovative-e, Inc. to design, construct and implement a District Transportation Access Portal (dTAP) to establish project transparency for the initial 15 projects funded with American Recovery Reinvestment Act (ARRA) stimulus money. Once the initial proof of concept (POC) was accepted, the DDOT executive management team requested that the project be expanded to include a system to manage the organization’s entire project portfolio of approximately 500 projects.
Objectives
The following objectives were put forth to improve project management disciplines and processes throughout the organization using a dTAP system:
• Increase stakeholder communication in an effort to achieve a higher level of responsiveness to the community by providing project visibility and awareness into all project initiatives
• Increase project management consistency using a standardized toolset that is capable of accommodating various project teams and multiple project types, as well as provide a centralized location for project data to improve data integrity and support standardized best practice processes
• Create a system to promote transparent budgeting so that public dollars are accurately tracked—preventing overages, ensuring financial optimization, and providing proper funding allocation
• Establish project management process/controls to trigger early identification of potential project issues and increase stakeholder involvement
Solution
Innovative-e designed, constructed and implemented the project coordination and tracking dTAP system to establish project transparency throughout the organization. The system features
EPM Live's Project Portfolio Management (PPM) Application, which provides DDOT with the ability to publish all Microsoft Project 2007 plans to SharePoint, putting the process and controls in place to closely monitor project budget and schedule performance.
The dTAP system proved to be a powerful tool that was able to bring all processes, all people and all technology together in one solution. Utilizing Microsoft SharePoint, Microsoft Project 2007 and EPM Live PPM, DDOT now has global visibility into all projects within their application to ensure project transparency and maximized ROI.
“I said when I came to the agency a year ago, I was committed to having DDOT become more transparent and accountable to the residents of the District,” said DDOT Director Gabe Klein.
Moving forward, DDOT will continue to manage future projects using the new system, as well as continue to improve stakeholder communication that will result in public visibility into DDOT initiatives.
Benefits
• Improved efficiency and reduced costs through global management of all projects from a centralized location
• Greater control over processes to closely monitor project budget and schedule
• Improved data integrity and support
• Improved project management consistency and standardization
• Increased communication and transparency with all stakeholders
Fast Facts
Customer: DDOT
Web Site: http://dashboard.ddot.dc.gov/
Country/Region: United States
Industry: Government / Transportation
Software & Services:
• Microsoft SharePoint
• Microsoft Project 2007
• EPM Live PPM
• EPM Live Project Publisher
The District Department of Transportation's (DDOT) mission is to develop and maintain a cohesive sustainable transportation system that delivers safe, affordable, and convenient ways to move people and goods—while protecting and enhancing the natural, environmental and cultural resources of the District. DDOT is committed to achieving an exceptional quality of life in the nation’s capital through more sustainable travel practices, safer streets and outstanding access to goods and services. Central to this vision is improving energy efficiency and modern mobility by providing next generation alternatives to single occupancy driving in the city.
This document is provided for informational purposes only. Innovative-e Inc, Microsoft, and other trademarks are property of their respective owners. Document published in 2010.
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